Reservations & Booking

Event dates are not secured until:

• A signed rental agreement is completed

• Required non-refundable retainer of $500 is paid

• Any required insurance documentation is submitted (if applicable)

We reserve the right to decline bookings at our discretion.

The $500 non-refundable retainer is required to reserve your event date and is non-refundable under all circumstances.

If you choose to cancel your event after booking, any additional payments made may be forfeited in accordance with the terms of your rental agreement and the services or expenses already incurred by TD Event Space.

If TD Event Space is unable to fulfill your reservation due to circumstances beyond our reasonable control, our liability will be limited to the amount you have paid directly to TD Event Space.

TD Event Space is not responsible for indirect or consequential losses, including but not limited to vendor cancellation fees, travel expenses, guest accommodations, lost profits, or other third-party costs resulting from a cancellation.

For the safety and comfort of all guests, all events must comply with the venue's maximum occupancy of 72 guests, as well as all applicable fire codes, safety requirements, and local laws and regulations.

Exceeding the approved guest capacity or violating applicable safety regulations may result in the immediate termination of your event without refund.

The client is responsible for the conduct of all guests, vendors, contractors, and invitees attending the event. Any damages, policy violations, or additional expenses caused by attendees may be the responsibility of the client.

Clients must adhere to their reserved rental times, including the setup, event, and cleanup time included with their selected rental package. Access before or after the reserved rental period is not permitted unless approved in writing by TD Event Space.

Additional charges may apply for:

• Overtime use of the venue

• Excessive cleaning beyond normal use

• Excessive trash removal

• Damage to the venue, furnishings, equipment, or décor

• Unauthorized decorations or attachments that cause damage

• Misuse, removal, or damage to venue furniture or equipment

• Repairs or replacement costs resulting from the actions of guests, vendors, or invitees

The client is financially responsible for any damage to the venue or its contents that occurs during their rental period and is caused by the client, their guests, vendors, or invitees. Any applicable charges may be deducted from the refundable damage deposit, and additional costs exceeding the deposit amount remain the responsibility of the client.

TD Event Space is a private event venue and is intended exclusively for private, invitation-only gatherings and pre-approved hosted events.

The venue may not be used for events that are open to the general public.

The following activities are strictly prohibited unless specifically approved in writing by TD Event Space:

• Ticket sales to the general public

• Public admission events

• Walk-in public access

• Events advertised as open to the public

• On-site retail sales of products, merchandise, or services

• Unauthorized food sales or commercial food vending

• Pop-up shops, vendor markets, swap meets, or flea market-style events

• Fundraising events involving public sales or admission

All events must remain private and invitation-only. Clients may not operate TD Event Space as a public business location, restaurant, nightclub, bar, retail storefront, or similar commercial establishment.

Violation of this policy may result in the immediate termination of the event without refund, cancellation of the reservation, assessment of additional fees, and/or denial of future bookings.

TD Event Space reserves the sole right to determine whether an event qualifies as a private or public event and may refuse service at its discretion.

TD Event Space may provide recommendations or referrals for third-party vendors, including caterers, decorators, DJs, photographers, bartenders, planners, florists, and other event professionals, as a courtesy to our clients.

All recommended vendors are independent businesses and are not owned, operated, managed, employed, or controlled by TD Event Space.

TD Event Space does not guarantee the quality, availability, pricing, performance, timeliness, or reliability of any third-party vendor or their services.

Any agreements, contracts, payments, cancellations, disputes, damages, or service-related issues involving third-party vendors are solely between the client and the vendor. TD Event Space assumes no responsibility or liability for the actions, services, or performance of any third-party vendor.

While clients are welcome to use their own vendors, all vendors must comply with TD Event Space's policies and procedures. All caterers are required to review and sign the TD Event Space Caterer Policy prior to being approved to serve at the venue. Additionally, for events where alcohol is served, bartending and security services must be provided through TD Event Space in accordance with our Alcohol Policy.

Clients are encouraged to carefully evaluate and communicate directly with any vendor they choose to hire to ensure the vendor meets their expectations and event needs.

TD Event Space does not provide, sell, serve, supply, or distribute alcoholic beverages.

Clients may choose to serve alcohol during their event; however, all alcohol service must comply with applicable federal, state, and local laws, including the laws of the State of Colorado, as well as all TD Event Space policies.

For the safety of all guests, all alcohol service must be provided by a certified bartender arranged through TD Event Space, and a bartender service fee will apply. In addition, a licensed security guard provided through TD Event Space is required for all events where alcohol is served, and a security service fee will apply.

The client remains responsible for the conduct of their guests and for ensuring that underage drinking, overconsumption, disorderly conduct, and other alcohol-related violations do not occur during the event.

TD Event Space is not liable for any alcohol-related incidents, injuries, damages, claims, fines, or legal matters arising from the client's event or the actions of the client, guests, or attendees.

Violation of this Alcohol Policy or any applicable law may result in the immediate termination of the event without refund.

To help protect both our clients and our venue, TD Event Space reserves the right to require Special Event Liability Insurance for certain events, including weddings, private parties, corporate events, and events where alcohol will be served.

When required, clients may also be asked to obtain Host Liquor Liability Insurance for events involving alcohol.

Any required insurance policy must name TD Event Space as an Additional Insured, and proof of coverage must be submitted no later than the deadline specified in your rental agreement.

Failure to provide the required proof of insurance may result in cancellation of the reservation or denial of access to the venue.

To help protect the venue and ensure a safe, clean, and enjoyable experience for all guests, the following items and activities are prohibited unless specifically approved in writing by TD Event Space:

• Open flames, candles, or other ignition sources

• Glitter, confetti, rice, flower petals, or other difficult-to-clean materials

• Nails, screws, staples, tape, adhesives, or any wall attachments that may cause damage

• Smoke machines, fog machines, haze machines, or similar special effects without prior approval

• Illegal substances or any unlawful activity on the premises

Clients are responsible for ensuring that all decorations are installed and removed without causing damage to the venue. Any damage, excessive cleaning, or repairs resulting from decorations or prohibited items may result in additional charges and/or deductions from the refundable damage deposit.

Additional venue-specific restrictions may apply and will be outlined in the rental agreement.

To help maintain a clean, safe, and comfortable environment for all guests, cooking is not permitted inside TD Event Space. This includes, but is not limited to:

• Frying food

• Grilling

• Baking

• Boiling

• Sautéing

• Deep frying

• Any food preparation that produces excessive heat, smoke, grease, or strong odors

Guests are welcome to warm and serve pre-prepared food using the venue's commercial 5-tier food warmer and microwave for reheating purposes. Crock Pots and electric warming plates are also permitted.

No food, grease, oils, or cooking waste may be disposed of in the venue's sinks, drains, or plumbing system.

Failure to comply with this policy may result in additional cleaning or damage charges and may be considered a violation of the Event Rental Agreement.

A $250 refundable damage deposit is required for all event rentals and must be paid no later than 30 days prior to your event date. The damage deposit helps cover the cost of damages, excessive cleaning, policy violations, overtime use, or other additional charges incurred during your event.

Following your event, TD Event Space will inspect the venue. If no damages, excessive cleaning, policy violations, or additional charges are identified, the damage deposit will be refunded within 5 to 10 business days.

The damage deposit may be partially or fully withheld for reasons including, but not limited to:

• Damage to the venue, furniture, equipment, or décor

• Excessive cleaning beyond normal event use

• Excessive trash removal

• Overtime use beyond the contracted rental period

• Unauthorized decorations or prohibited materials

• Missing, stolen, or damaged venue furniture, equipment, décor, supplies, or other property

• Violations of venue policies or the rental agreement

• Additional staff, security, cleaning, or emergency services required as a result of the event

If the cost of damages or additional charges exceeds the $250 damage deposit, the client remains financially responsible for the remaining balance.

TD Event Space shall not be liable for any delay, interruption, or failure to perform its obligations when such performance is prevented or delayed by circumstances beyond its reasonable control, including, but not limited to:

• Severe weather

• Natural disasters

• Fire or flood

• Power outages or utility failures

• Government orders, restrictions, or shutdowns

• Public health emergencies, epidemics, or pandemics

• Labor disputes or strikes

• Civil unrest, riots, or acts of terrorism

• Emergencies

• Acts of God

• Any other unforeseen event beyond the reasonable control of TD Event Space

In the event of a Force Majeure occurrence, TD Event Space reserves the right, at its sole discretion, to reschedule the event, issue a credit toward a future event, or provide another reasonable remedy based on the specific circumstances.

TD Event Space shall not be responsible for indirect, incidental, or consequential losses, including but not limited to vendor cancellation fees, travel expenses, lodging costs, guest accommodations, lost profits, or any other third-party expenses arising from a Force Majeure event.

Guests, clients, and vendors are responsible for their own vehicles and for complying with all posted parking rules, property regulations, and applicable local laws.

TD Event Space is not responsible or liable for any loss, theft, damage, towing, break-ins, accidents, personal injury, lost or stolen property, or other vehicle-related incidents occurring on or near the property.

Vehicles parked in unauthorized areas or in violation of posted parking rules may be towed at the vehicle owner's expense.

The client is responsible for ensuring that all guests, vendors, and invitees follow the venue's parking instructions and use designated parking areas appropriately.

Additional parking rules, restrictions, or requirements established by the Montbello Community Building or property management must be observed at all times.

Music, DJs, MCs, live entertainment, and other amplified sound are welcome at TD Event Space; however, all sound levels must remain respectful of neighboring businesses within the Montbello Community Building and comply with all applicable local noise ordinances.

TD Event Space reserves the right to require sound levels to be reduced at any time if they are determined to be excessive or disruptive.

All music, entertainment, and amplified sound must end by the designated time stated in the rental agreement.

Failure to comply with venue sound policies or applicable noise regulations may result in the immediate reduction of sound levels, suspension of entertainment, additional fees, or termination of the event without refund.

The client is responsible for ensuring that all DJs, bands, MCs, performers, and entertainment vendors comply with this policy and all venue requirements.

To help maintain a clean, safe, and comfortable environment for all guests, smoking, vaping, marijuana use, and the use of any tobacco, cannabis, or other smoking-related products are strictly prohibited inside TD Event Space.

If designated outdoor smoking areas are available, all smoking activity must be limited to those approved areas. Smoking is not permitted at building entrances, exits, or in any area where it is prohibited by the Montbello Community Building or applicable law.

Improper disposal of cigarette butts, cigars, vaping devices, smoking materials, or related waste may result in additional cleaning fees or damage charges.

The possession or use of illegal substances is strictly prohibited anywhere on the property. Although recreational marijuana may be legal under Colorado law, marijuana use is not permitted anywhere on the TD Event Space premises, including indoor and outdoor areas under the venue's control.

Violation of this policy may result in the immediate termination of the event without refund, additional cleaning or damage fees, and/or financial responsibility for any resulting damages.

To ensure the safety and well-being of all guests, staff, and vendors, the possession, use, sale, distribution, or manufacture of illegal drugs, unlawfully possessed or used controlled substances, prohibited weapons, or any other unlawful activity is strictly prohibited anywhere on the premises.

All clients, guests, vendors, contractors, and invitees are expected to comply with all applicable local, state, and federal laws throughout the duration of the event.

Any violation of this policy may result in one or more of the following:

• Immediate termination of the event without refund

• Immediate removal of individuals from the property

• Notification of and cooperation with law enforcement

• Additional cleaning, repair, or damage charges

• Financial responsibility for any resulting damages, losses, fines, or legal consequences

TD Event Space reserves the right to take any action it deems necessary to protect the safety of its guests, staff, vendors, neighboring businesses, and property.

Children are welcome at TD Event Space but must be supervised by a responsible adult at all times.

For the safety of all guests, running, climbing on furniture, unsupervised access to restricted or staff-only areas, and any other unsafe or disruptive behavior are strictly prohibited.

Parents, legal guardians, and the client are responsible for the supervision, safety, and conduct of all minors attending the event.

TD Event Space is not responsible or liable for any injuries, accidents, illnesses, lost children, damages, or other incidents involving unattended or unsupervised minors.

Any damage to the venue, furnishings, equipment, or property caused by a minor shall be the financial responsibility of the client.

To help maintain a clean, safe, and comfortable environment for all guests, pets are not permitted inside TD Event Space.

Only service animals as defined by applicable law are permitted. Emotional support animals, therapy animals, comfort animals, and pets are not permitted.

Service animals must remain under the control of their handler at all times, and the client is responsible for any damage or excessive cleaning resulting from the animal's presence.

We appreciate your understanding and cooperation as we work to preserve the quality, cleanliness, and comfort of the venue for every event.

TD Event Space may photograph or record the venue, event setups, décor, and general event areas for marketing, promotional, advertising, website, and social media purposes.

Reasonable efforts will be made to avoid capturing close-up or identifiable images of guests without their knowledge or consent. However, guests may appear incidentally in wide-angle or general venue photographs and videos.

If the client prefers that their event not be photographed or recorded for marketing purposes, a written request must be submitted to TD Event Space prior to the event date. While we will make every reasonable effort to honor such requests, complete exclusion of all individuals from incidental background images cannot be guaranteed.

Professional photography or videography arranged by the client remains the client's responsibility and must comply with all venue policies and guidelines.

TD Event Space reserves the right to use photographs and video of the venue, décor, event setups, and other non-private content for promotional and marketing purposes.

To help ensure a fair and accurate assessment of the venue, TD Event Space conducts a walkthrough with the client or the client's authorized representative prior to the event to document any pre-existing damage or concerns. A final walkthrough and inspection will also be conducted following the event.

During the final inspection, TD Event Space will assess, including but not limited to:

• Overall condition of the venue

• Cleanup status

• Damage to the venue, furnishings, equipment, décor, or fixtures

• Missing, stolen, or damaged venue property

• Overtime use beyond the contracted rental period

• Compliance with venue policies and the rental agreement

• Excessive cleaning or trash removal requirements

The client or an authorized representative may be asked to participate in the final walkthrough and inspection.

Any charges resulting from damages, missing or stolen property, excessive cleaning, overtime, or policy violations may be deducted from the $250 refundable damage deposit. If the total cost exceeds the amount of the damage deposit, the client remains financially responsible for the remaining balance.

If any venue property is found to be missing, stolen, or removed without authorization following the event, the client will be responsible for the replacement cost of the item(s), including any applicable shipping, installation, administrative, or related expenses.

TD Event Space's inspection findings, together with the documented pre-event walkthrough, will be used to determine any applicable post-event charges.

TD Event Space reserves the right to refuse service, deny entry, cancel a reservation, or immediately terminate an event without refund if, in its sole discretion, any of the following occur:

• Violation of the venue policies, rental agreement, or applicable laws

• Failure to make required payments by the applicable deadlines

• Illegal activity or prohibited conduct on the premises

• Safety or security concerns involving guests, vendors, or staff

• Disorderly, disruptive, violent, threatening, or destructive behavior

• Exceeding the approved guest capacity or violating fire or safety regulations

• Failure to comply with the instructions of TD Event Space staff

• Any activity that may damage the venue, disrupt neighboring businesses, or create an unreasonable risk to persons or property

TD Event Space reserves the right to take any action it deems necessary to protect the safety of its guests, staff, vendors, neighboring businesses, and property. Such action may include denying entry, removing individuals from the premises, terminating the event, contacting law enforcement, or pursuing any other remedies available under the rental agreement or applicable law.

To the fullest extent permitted by applicable law, TD Event Space shall not be liable for any direct, indirect, incidental, consequential, or special damages arising from or related to the use of the venue.

TD Event Space shall not be responsible for, including but not limited to:

• Personal injury, illness, or death

• Theft, loss, or damage to personal property

• Acts or omissions of guests, vendors, contractors, or other third parties

• Vendor cancellations, delays, or service-related issues

• Weather-related disruptions

• Power outages, utility failures, or internet interruptions beyond our reasonable control

• Government restrictions, public health emergencies, or other regulatory actions

• Force Majeure events or other unforeseen circumstances beyond our reasonable control

Clients assume responsibility for their event, including the conduct of their guests, vendors, and invitees, and acknowledge that use of TD Event Space is at their own risk.

Nothing in this policy is intended to limit any rights or remedies that cannot be limited under applicable law.

The client agrees to indemnify, defend, and hold harmless TD Event Space, its owners, officers, employees, contractors, agents, and affiliates from and against any and all claims, demands, actions, liabilities, damages, losses, judgments, fines, penalties, costs, and expenses (including reasonable attorney's fees) arising out of or related to:

• The client's event or use of the venue

• The acts or omissions of the client, guests, invitees, vendors, or contractors

• Alcohol service or consumption during the event

• Property damage or personal injury occurring during the event

• Violations of the rental agreement, venue policies, or applicable laws

This indemnification obligation shall survive the conclusion of the event and the termination of the rental agreement.

These Venue Policies & Guidelines and any rental agreement between the client and TD Event Space shall be governed by and construed in accordance with the laws of the State of Colorado, without regard to its conflict of law principles.

Any dispute, claim, or legal action arising out of or relating to the use of TD Event Space, these Venue Policies & Guidelines, or the rental agreement shall be brought exclusively in the appropriate state or federal courts located in the State of Colorado, and the parties consent to the jurisdiction of those courts.

These Venue Policies & Guidelines are intended to provide general information regarding the use of TD Event Space and do not replace the official TD Event Space Event Rental Agreement.

All clients booking an event at TD Event Space are required to review, acknowledge, and sign a separate Event Rental Agreement before their reservation is confirmed.

The Event Rental Agreement contains additional event-specific terms, payment deadlines, venue requirements, policies, restrictions, and client responsibilities that are legally binding and must be followed by the client, their guests, invitees, and vendors.

In the event of any conflict between these Venue Policies & Guidelines and the signed Event Rental Agreement, the terms of the signed Event Rental Agreement shall prevail.

Failure to comply with these Venue Policies & Guidelines, the signed Event Rental Agreement, or applicable laws may result in cancellation of the reservation, forfeiture of applicable non-refundable payments, denial of access to the venue, assessment of additional fees, or immediate termination of the event without refund.

TD Event Space reserves the right to update or modify these Venue Policies & Guidelines at any time to reflect changes in business operations, legal requirements, safety standards, or venue practices.

Any updates will be posted on this page along with the revised effective date.

For confirmed reservations, the Venue Policies & Guidelines in effect at the time the Event Rental Agreement is signed will apply to that reservation unless otherwise agreed to in writing by both parties.

TD Event Space
Denver, Colorado
Website: tdeventspacedenver.com
Email: tracy@tdeventspacedenver.com
Phone: 303-214-9198